Withdrawal/Program Incomplete Policy
Any student who withdraws from his/her program or fails to complete his/her training will have a notice placed in their student file as to their progress at the point of withdrawal.
If a student wishes to withdrawal, he/she is required to complete the official withdrawal procedure. If the procedure is not followed completely, formal termination will be based on the monitoring of participation, determined by the school. The following methods of determination will be used: Academic counseling or advising, class examinations, tutorials, computer assisted-instruction or other academically related activities.
The following procedure applies:
Student must complete a withdrawal form and return it to an instructor, the form must be filled out and signed. If turned in and not complete, the withdraw process may be delayed. A withdrawal form may be obtained from any staff member. The official withdrawal date is the date the completed form is received by the school administration. The student is responsible for seeing that the form reaches that point. Withdrawal is not considered official until a withdrawal form is completed and returned. Once the form is received by the administration, an exit interview will be conducted. At that time, the student and instructor(s) will review options, determine status and consider future educational goals. The financial aid administrator will advise the student of any financial obligations student may still have pending.
An “EXIT INTERVIEW” will be given to all students on or before program completion, withdrawal or termination. At that time a calculation will be done to determine whether or not the student has a refund due. Any monies due the student will be refunded within thirty (30) days of that calculation date. Any monies owed by the student are due before student exits. In the case of an unofficial withdrawal, a refund will be made within thirty (30) days of the drop determination date which will be within thirty (30) days of a students last day of attendance. If the student does not return from an approved leave of absence a refund will be made within thirty (30) days of the date of withdrawal which is the expected return date or the date that notifies the school in writing, (date of postmark) that they are not returning, whichever is earlier.
In the unlikely event that Victoria’s Academy has to close its doors permanently, due to circumstances beyond their control, (fire, flood, etc.) or for some reason a program is cancelled, every student enrolled at the time of closure will receive a pro-rated refund for the tuition paid. If a program is cancelled subsequent to a students enrollment and before instruction in the program has begun, the school shall provide a full refund of all monies paid.